Plan holidays and part-time in Jira

A plan that ignores a bank holiday or a four-day week is wrong by the end of the month. This page says what Jira’s settings do and do not know about both, then how Workline plans around them.

What Jira does by itself

Jira’s time tracking settings, under Jira settings, set the working hours in a day and the working days in a week, for the whole site. They are what turns an estimate such as 2d into hours. They know nothing about a public holiday, a company day off, someone who works four days a week, or a week of leave. The usual workaround is a second list: who is off when, kept in a spreadsheet or a calendar, and subtracted from the week by hand.

What Workline does

Workline is our app. A Jira admin sets the hours people can work once, in Workline settings:

• The working week. Jira’s own time tracking by default, so there is nothing to set first. Or Workline’s own hours a day and working days.
• Part-time and own hours. A person’s own hours a day, own working days, or both. Their hours show under their name in the plan, such as 6h a day, Mon–Thu.
• Holidays. A day and its name. It counts as no hours for everyone, and a grey line under the plan names the holidays in the weeks shown.
• Time off. The days one person does not work, from and to both included.

The plan puts each week’s planned hours against what is left. A week with a holiday has fewer hours to work, so the same work shows a higher share, and a person who is off for a whole week shows Off in it. Work planned in a week with no hours is shown against none, and its hover says so.

Workline does not read a calendar or an absence app: the days are the ones you enter, in the settings, where a Jira admin can change them. Workline keeps these settings and nothing about a work item. Workline changes nothing in Jira unless you press Move or Apply (on dates for work with none).

Read the details in Working hours and holidays. For the plan they feed, read Jira capacity planning. Back to Workline.